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Monday, December 18, 2017
Kewaskum Athletic Association
About Bylaws

ARTICLE I – Name

The name of this organization shall be the Kewaskum Athletic Association or KAA.

ARTICLE II – Purpose/Objective

The Kewaskum Athletic Association is a community based, not for profit program that:

  • Focuses on teaching the fundamentals of baseball, fastpitch, volleyball and football in a competitive, structured environment within the Kewaskum School District.
  • Communicates goals through monthly meetings.
  • Enriches the children of the community by financially sponsoring and organizing athletic programs.
  • Shares information with the community regarding the youth athletic program.
  • Promotes active participation by parents in all aspects of their children’s lives.
  • Enhances parental involvement and input to promote success in the athletic program.

Program Goals

  1. Player target ages 5K-amateur sports
  2. Provide the opportunity for league play.
  3. Provide skills camps for players.
  4. Provide resources for coaching development.
  5. Provide volunteer opportunities for players, parents and other Kewaskum community members.

The Kewaskum Athletic Association is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Code, or corresponding section any future federal tax code.

ARTICLE III – Policies

  • Special monetary requests for non-budgeted items over $50 may be approved by a majority of board members (4).
  • Any items remaining after any KAA event will be the property of the KAA.
  • Elections shall be held annually
  • The organization will contribute to any other organization upon prior majority vote of the KAA board
  • Coaches shall abide by the guidelines set forth by the KAA board. Coaches not abiding by the guidelines shall be reprimanded by the KAA board

ARTICLE IV – Meetings/Membership

  • Meetings will be held every first Monday of the month from September to May and every first Sunday of the month from June to August.  Board members may meet more times if needed. Special meetings may be called during the months of June, July and August.
  • Minutes will be posted on the website two weeks after the meeting date.
  • Monthly meetings will be open to parents and community members.
  • There is no cost to participate in a meeting.
  • Anyone attending a meeting has the right to voice his/her opinion with respect shown them by other attendees.
  • Everyone’s input matters. The group welcomes new ideas and participants.
  • Voting on all issues will be done by making a motion, followed by a second, and then favored will be voiced with yeah or nay.

No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in , or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the United States Internal Revenue Code, or corresponding section of any future Federal tax code.

ARTICLE V – KAA Board

The members of the Board of Directors shall consist of the President, Vice-President, Treasurer, Secretary, and League Chairpersons.

  • Board members are nominated by parents and community members.
  • Board members are elected by parents and community members
  • All positions are voluntary. No monetary stipends will be given.
  • Terms shall be staggered for President/Vice-President and Secretary/Treasurer

President

  • 2 year term (odd year election)
  • Presides at all meetings
  • Signs any documents or contracts that the KAA authorized to be executed
  • Oversees all activities of the association
  • Works with Secretary on forming meeting agendas
  • Has authorization to sign checks.

Vice President

  • 2 year term (even year election)
  • Acts on the president’s behalf in his/her absence
  • Assists president
  • Notifies members of meeting dates and times
  • Resolves any grievances that arise within the Organization

Secretary

  • 2 year term (even year election)
  • Records, publishes, distributes meeting minutes
  • Distributes information as needed
  • Attends to all correspondence to and from the KAA

Treasurer

  • 2 year term (odd year election)
  • Maintains all financial records for the organization
  • Shall present a statement of accounts at every meeting of the KAA
  • File all state and federal forms required by those agencies

League Chairperson

  • All positions are voluntary. No monetary stipends will be given.
  • All positions are 1 year term.
  • Chairperson’s are nominated by parents and community members
  • Chairperson’s are approved by board members
  • Establish rosters and scheduling information for teams
  • Distributes information as needed
  • Communicates between coaches and board as needed
  • Attends monthly meetings

ARTICLE VI – Volunteers

Volunteers Shall:

  • Be an interested party
  • All volunteer participants in the program may be subject to a criminal background check.

ARTICLE VII – Dissolution

The KAA may be dissolved in accordance with the applicable provisions of the State of Wisconsin.

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

ARTICLE VIII – Amendments

These by-laws may be amended or revised at any legal meeting of the KAA, by a two-thirds vote of members present and voting, provided a notice of such proposal change is given to each member of the Board at least two weeks prior to the meeting at which the proposal changes shall be submitted for a vote.

ARTICLE IX – Conflict of Interest & Board Compensation Resolution

Any director, officer, or key employee who has an interest in a contract or other transaction presented to the Board or a committee thereof for authorization, approval or ratification shall make a prompt and full disclosure of their interest to the Board or committee prior to its acting on such contract or transactions. Such disclosure shall include any relevant and material facts known to such person about the contract or transaction that might reasonably be construed to be adverse to the corporation’s interest.

No member or director shall cast a vote on any matter which has a direct bearing on services to be provided by that member, director, or any organization which such member or director represents or which such member or director has ownership interest or is otherwise interested or affiliated, which would directly or indirectly financially benefit such member or director. All such services will be fully disclosed or known to the Board members present at the meeting at which such contract shall be authorized.

Furthermore, we agree that our Board will be non-salaried and will not be related to salaried personnel or to parties providing services. In addition, the salaried individuals cannot vote on their own compensation and the Board will make those compensated decisions.

We further agree that all compensation paid will be reasonable and will be based on the following factors: (1) the amount and type of compensation received by others in similar positions, (2) The compensation levels paid in our particular geographic community, (3) the amount of time the individual is spending in their position, (4) the expertise and other pertinent background of the individuals, (5) the size and complexity of our organization, and (6) the need of our organization for the services of the particular individual.

Approved December 1, 2012